Form Center

There is a $25 discount if Clubhouse and Lakeview Center are rented at the same time.

Please Read and Initial After Each Item

Deposit and a completed contract are required to schedule an event. No dates or facilities will be held, scheduled, or reserved without a completed contract and deposit. Payment in full is required within 10 business days of your event. If an event is scheduled fewer than 10 business days prior to the event date payment is due upon reservation. Deposit will be mailed to the name and address on this rental contract.

Reservations are subject to cancellation at the will of the Director of the Recreation Department or the Town of Black Mountain without prior notice for unforeseen circumstances or conditions that cause the facility to be unsafe for use. In the event that a reservation is cancelled under these terms a full refund will be issued.

A rental deposit is paid to hold a current date at a specific facility and must be in order to reserve the facility. Rental deposits become damage deposits once the rental fee is paid in full. A damage deposit is used as a guarantee that the facility/equipment will be returned to the state that it was prior to the facility rental. Violation of the alcohol policy may result in loss of deposit.

*Rental Deposits - Refund of rental deposits will be made in full if the cancellation is requested prior to 10 business days before the scheduled date of the rental. Cancellations made between 10 business days and 48 hours before the rental will receive half of their rental deposit. Cancellations made less than 48 hours before the scheduled rental will receive no deposit refund. A reservation can be transferred to another date if the cancellation notice is received at least 10 business days prior to the reservation, or in the event of inclement weather within 5 business days after the event.

*Damage Deposits - Refund of deposits for completed rentals will occur within seven business days of completion of rental as long as items on cleaning checklist have been completed in a satisfactory manner, the keys are returned and all terms of the contract have been upheld. Violations of deposit agreement will be charged at a rate of $20 per hour for cleanup infractions and will be charged associated dollar amount for damages that occur during the rental period.

*Pool Rentals - Pool rental deposits may be returned if they must be cancelled because of weather, as determined by Black Mountain Recreation and Parks.

*Ballfield Rentals - Ballfield rental deposits may be returned if they must be cancelled because of weather, as determined by Black Mountain Recreation and Parks.

The applicant agrees to be on-site during the hours the facility is used. The applicant agrees to remove all trash, personal belongings, decorations and food from the facility during the hours listed on the “Facility Contract.” The applicant hereby agrees and undertakes to save and hold harmless Town of Black Mountain, from any and all claims for damages to person or property that may arise out of the use of the facility and special equipment, without regard to whether the damage, personal or otherwise is brought about or caused by the negligence of the applicant, the Black Mountain Recreation and Parks Department, or any other person, organization, firm, or corporation. The applicant will be responsible for, and agree to pay for, damages done to the property and equipment of the Black Mountain Recreation and Parks Department exclusive of ordinary wear and tear. We ask that only BMRP Staff rearrange or move any furnishings, including but not limited to artwork, bookshelves, pool table or couches. No nails, screws, staples or penetrating items are to be used on our walls or floors. Only low tack tape is allowed on our walls and floors. Any damage above and beyond your deposit cost will be charged to you following your event.

Alcohol is permitted only in the Lakeview Clubhouse and Lakeview Center, to include only beer, wine and champagne. To permit possession or consumption of alcohol, Applicant must complete the Town’s “Application for Alcohol Permit” and remit a $50 alcohol fee. Violation of the alcohol policy and/or the presence of alcohol on or in any Town facility or park (other than as stated above) may result in loss of deposit. The applicant assumes all responsibility for the presence, consumption and control of alcohol, as well as for any injuries related to alcohol use.

In accordance with the Town of Black Mountains Code of Ordinances Section 20-172 (item 4), Radios, record players, etc. The playing of any radio, television set, record player, musical instrument or sound producing or sound amplifying device in such manner or with such volume, particularly during the hours between 11 p.m. and 7 a.m. as to annoy or disturb the quiet, comfort or repose of any person in any dwelling, motel or other type of residence; provided, however, that such activities that would otherwise be allowed during a period of valid rental of the Lakeview Center may be continued from 11 p.m. until 1 a.m. Please be aware that the premises are located near residential areas and therefore Town noise regulations do apply. In the event that a renter’s event creates a disturbance due to high noise and results in expulsion, no portion of the deposit will be refunded to the renter.